Free Cover Letter Templates for Microsoft Word
A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in way that makes it clear that you’re the best candidate for the job?
Cover letter templates can help. A template will give you a "fill in the blank" format you can use to create your own letter to send with your resume when you apply for a job.
It will save you a few steps and help you structure your letter in a professional way.
Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program, to use to create cover letters for jobs. Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.
Not a Microsoft user? Google Docs also has free template samples available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and formatting your cover letter.
Free Microsoft Word Cover Letter Templates
There are a variety of templates available for Microsoft Word. Template options include general cover letters and both job- and career-specific cover letter samples.
For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.
Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.
It’s important to be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. Ideally, your experience should stand out to the hiring manager, not your stylistic choices.
To Access Cover Letters From Your Computer:
Open Microsoft Word, then click on:
Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided.
How to Access the Microsoft Cover Letter Templates
If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access cover letter templates via Microsoft Office Online. These templates are free and editable online.
Visit the Microsoft Cover Letter Templates website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.
Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter.
There are also sets, which include matching resumes and cover letters, available to use.
Use the Template to Create a Customized Cover Letter
Once you have downloaded or opened a cover letter template file, type over the text in the file to create your own, personalized cover letter.
The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.
It's a good idea to include additional details about your qualifications and experience. Take the time to match your qualifications to the job description. Include keywords related to your skills and achievements.
To customize your cover letter further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them as soon as possible in the cover letter. Employee referrals carry a lot of weight with hiring managers.
Double-check to make sure there is none of the template information left in your final saved version.
Carefully proofread for grammar and typographical errors before saving and sending your cover letter.
To avoid sending a blank template or the wrong version of your cover letter, choose a file name that’s easy to remember. It should always include your name, and may also contain the name of the position to which you’re applying. Avoid version numbers and cutesy nicknames.
More Templates for Resumes and Letters
More Microsoft Letter Templates
Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters, resignation letters, reference letters, thank you letters, interview letters, and a variety of business letters.
Microsoft Word Resume Templates
Microsoft resume templates are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.
Cover Page Templates
Editable Cover Pages for Business Documents, Academic Assignments, and BooksIn the professional and academic arenas, many projects require you to create a cover page. Since this is the first thing the reader sees, the cover design should be professional and convey clearly what the content inside is about. The information and elements you include will depend on the type of document you are creating and other specifics of the project. We have numerous cover page templates available in various formats, all of which can be customized to fit your needs.
- Business Plans/Proposals
- Professional Reports
- Academic Essays
- White Papers
Essentials of a Strong Cover PageYour cover page design should draw the reader in and give them a compelling reason to go deeper into the document. It may include some or all of the following elements:
- Document Title/Subtitle
- Author’s Name
- Author’s Title
- Cover Photo/Cover Image
- Completion/Submission Date
- Document Description
Academic Cover PagesIn the world of academia, following the rules is most often just as important as the content inside the paper. This means you must have proper in-text citations, quotations, references, etc. Most importantly, the document must be presented in the proper format. The three most common formatting styles for academic papers are:
- American Psychological Association (APA): Currently in its Sixth Edition, the APA format is typically used in the social sciences field. The APA cover should include a running header, title, author’s name, institution name, and any author notes you want to include. Times New Roman in font size 12 is also recommended.
- Modern Language Association (MLA): Currently in its Eighth Edition, the MLA format is typically used in the arts and humanities fields. While this format does not require you to create a cover page, some instructors may still want it. If you are asked for a title page, be sure to follow the specific guidelines you are given.
- Chicago Manual of Style (CMS): Currently in its 16th Edition, the CMS format is also often used in the arts and humanities. In this format, you may be required to create a standalone title page, or you may be asked to include the title on the first page of your text. As always, consult with your instructor for additional formatting guidelines.
Business Cover PagesIn the corporate world, the cover page design is largely dependent on the nature of the organization and the type of document you are producing. Certain cover pages should be formal and professional, while others may call for more creativity and flare. For example, technical reports that mostly show facts and figures typically have more conservative covers, while business and marketing plans might be more colorful and use attractive imagery that makes the reader feel good about the company. Your title page should identify with the brand, be consistent with the organization’s mission, and follow all pre-set guidelines. Above all, be sure to create a design that will be pleasing to your target audience.
Book Cover DesignsWhether you are creating a magazine, ebook or paperback book cover, a compelling design is essential for the success of the project. The cover is what sells the book, and if it doesn’t immediately grab the attention of potential readers, many will not take the time to read the description and learn what the book is about. Keep in mind that many consumers today shop for books and magazines using electronic formats such as tablets and smartphones, rather than on bookshelves. For this reason, the title should be large and easy to read and the graphics should be professionally designed in a way that allows the reader to connect emotionally with the subject matter. Also make sure any graphic images are easily viewable in thumbnail size, so they can be seen by readers on all devices.
Free Title and Cover Page TemplatesWe have an extensive cover page gallery with numerous free template designs you can use. Our cover and title page templates are M.S. Word-based, and can be edited using Microsoft Word, Open Office, or Mac Pages. Find the template that best suits your needs, download it, and quickly get started on your cover page project.
APA Title PagesThese cover page templates have everything you need to easily put together the title page for your APA-formatted academic report. Each title page contains a running head, Times New Roman size 12 font, and the correct spacing requirements for the information you need to insert. From standard and typical APA formats to formats with multiple authors and multiple affiliations, we provide a wide range of options to fit your requirements.
Report Cover PagesWhether you need a cover page for an annual financial report, marketing report, business proposal or any other type of corporate project, our report cover page templates can help put the best face on your project. Each template is formal, professional and designed to impress your audience.
Cover Page DesignsLooking for a cover that allows you to showcase your creativity? Our cover page design templates provide several options that can be used as they are or as a starting point to create a more unique design. These designs feature stylish images and fashionable color schemes blended seamlessly to help tell your story. They can be used for more creative projects such as magazine and book covers, brochures, and family scrapbooks.